Integrated Project Monitoring and Communication Platform for Construction Design Firms

The client faces inefficiencies in tracking engineer work hours, maintaining project scope accuracy, managing client communications, organizing project phases, and automating documentation and change requests—leading to increased costs and potential errors.

A mid-sized construction design office specializing in steel structures, aiming to optimize project management, improve client communication, and streamline documentation processes.

• Automate the tracking of hours spent by engineers per project to improve budget accuracy.
• Implement a unified platform for project phase organization, linked to design file repositories with revision control.
• Automate generation of project documentation such as transmittal letters and change request tracking.
• Enhance client communication by unifying messaging channels and providing client access to project updates and documentation.
• Improve business control by visualizing project profitability and team efficiency.

• Time tracking module to record hours by individual engineers on each project.
• Project organization system with phase and task management linked to a centralized document repository with revision history.
• Automated generation and dispatch of transmittal and change request documents.
• Client portal providing access to project status, documentation, and communication history.
• Request management system to collect and categorize client requests within project context.
• Reporting dashboards visualizing project scope, profitability, and team efficiency metrics.

• Design file repositories with revision management
• Accounting and billing systems for accurate project costing
• Client communication tools (email, messaging platforms)

• System scalability to support increasing project volume and user base
• High system availability with 99.9% uptime
• Data security compliant with relevant standards (e.g., ISO/IEC 27001)
• Performance optimized for real-time data updates and reporting

The implementation of this platform is expected to significantly reduce time spent on manual project management tasks, optimize resource utilization, improve billing accuracy, enhance client satisfaction through unified communication, and provide actionable insights into project profitability and efficiency, leading to measurable cost savings and improved client relationships.