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SharePoint Modernization for Enhanced Collaboration and Employee Engagement
  1. case
  2. SharePoint Modernization for Enhanced Collaboration and Employee Engagement

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SharePoint Modernization for Enhanced Collaboration and Employee Engagement

emergentsoftware.net
Business services

Current Challenges with Legacy SharePoint System

Outdated SharePoint infrastructure caused document management inefficiencies, poor mobile accessibility, inconsistent collaboration processes, and limited visibility into project metrics. The legacy employee portal lacked modern features for wellness initiatives and cross-team communication.

About the Client

A professional services firm with 500+ employees operating across multiple states, requiring modernized digital collaboration tools for internal and client-facing operations.

Modernization Goals

  • Create mobile-friendly client and employee portals
  • Standardize document management and collaboration workflows
  • Enhance cross-team and client communication
  • Leverage Office 365's modern capabilities for business intelligence
  • Implement scalable templates for future portal deployments

Core System Requirements

  • Interactive team organization charts for client projects
  • Automated portal setup forms with standardized data capture
  • Real-time project task management and metrics tracking
  • Personalized dashboard with 'followed content' functionality
  • Metadata-driven document management with role-based permissions
  • Mobile-optimized SharePoint templates
  • PowerApps-enabled data entry for wellness initiatives
  • Enterprise employee directory with cross-state connectivity

Technology Stack

Microsoft SharePoint Online
Office 365 Suite
PowerApps
Modern SharePoint Framework (SPFx)

System Integrations

  • Active Directory for user authentication
  • Microsoft Teams for collaboration
  • Azure Active Directory for role-based access control

Non-Functional Requirements

  • Responsive mobile design across devices
  • High-availability infrastructure
  • Enterprise-grade data security and compliance
  • Scalable architecture for 500+ users
  • Performance optimization for cross-state access

Expected Business Outcomes

Standardized client portal creation process with 50% faster deployment, improved cross-team collaboration through centralized communication tools, and enhanced employee engagement via mobile-accessible wellness features. The modernized infrastructure enables real-time project visibility and positions the organization for future AI-driven business intelligence integrations.

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