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Next-Generation Youth Sports Competition Management Platform
  1. case
  2. Next-Generation Youth Sports Competition Management Platform

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Next-Generation Youth Sports Competition Management Platform

orases.com
Sports
Business services
Information technology

Challenge

MLB's Pitch, Hit & Run (PHR) competition faced significant challenges with its previous paper-based registration process. Managing nearly 2,000 local events annually resulted in administrative overhead, difficulty tracking participant data, and a lack of centralized organization. The existing website was limited and lacked the functionality needed to support event registration, participant profiles, and communication between hosts and participants. The reliance on manual processes hindered efficiency and scalability.

About the Client

Major League Baseball (MLB) is a professional baseball organization dedicated to fostering youth engagement and promoting the sport nationwide through events like the Pitch, Hit & Run competition.

Objectives

  • Streamline event registration and management processes.
  • Reduce administrative overhead by automating tasks.
  • Enhance participant experience through a user-friendly online platform.
  • Improve data management and reporting capabilities.
  • Increase program reach and participation by simplifying event discovery.
  • Ensure data security and privacy for participant information.

Functional Requirements

  • Event creation and management by administrators and hosts.
  • Online participant registration with secure payment processing.
  • Participant profile management with customizable fields.
  • Automated registration confirmation and communication.
  • Results tracking and reporting capabilities.
  • Communication tools for event hosts and participants (e.g., announcements, messaging).
  • Search functionality to find local competitions based on location and sport.
  • User roles and permissions for administrators, hosts, and participants.

Preferred Technologies

PHP
MySQL
HTML5
CSS3
LESS
Bootstrap
Amazon Web Services (AWS)

Integrations Required

  • Payment gateway integration (e.g., Stripe, PayPal)
  • Potential integration with MLB's existing CRM or data systems.

Non-Functional Requirements

  • Scalability to handle a large volume of users and events.
  • High availability and reliability.
  • Robust security measures to protect sensitive data (especially for minors).
  • Performance optimization for fast loading times.
  • Responsive design for optimal viewing on all devices (desktops, tablets, mobile phones).

Expected Impact

The new platform is expected to significantly improve efficiency, reduce operational costs, and enhance the overall experience for participants, hosts, and administrators. By automating processes and providing a centralized online solution, MLB can streamline the PHR program, expand its reach, and better engage with youth across the country. The shift to a digital system will eliminate paper usage and promote a more sustainable approach to event management. The platform will also provide valuable data insights for program improvement and strategic decision-making.

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