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Modernization of Director Profile Tool for Cloud-Based Instrument Rental Management

orases.com

Education

Retail

Business services

Legacy System Limitations

Outdated ASP-based Director Profile Tool with Microsoft SQL database lacked cloud capabilities, suffered from data integrity issues due to inconsistent text field requirements, and required urgent replacement to align with school calendar cycles. The legacy system hindered efficient inventory tracking, reporting accuracy, and cross-departmental coordination.

About the Client

Music instrument rental company serving schools and educational institutions

Modernization Goals

Replace legacy system with cloud-native solution
Improve data accuracy through standardized field requirements
Enable cross-departmental workflow synchronization
Integrate with existing accounting/inventory software (AIMsy)
Implement calendar-driven task management
Achieve 300% faster system performance

Core System Capabilities

Cloud-based Director Profile Management
Real-time Inventory Asset Tracking with warehouse location visibility
Automated Legacy Sales Reporting with year-over-year comparisons
Global Pricing Configuration for standardized reporting
Task Management with role-based assignments
Master Calendar with event replication across academic years

Technology Stack

Cloud-native architecture (AWS/Azure)

Modern web framework (React/Node.js)

Relational database (PostgreSQL/MySQL)

System Integrations

AIMsy Accounting & Inventory Software
Educational Calendar APIs
Third-party Tax Calculation Services

Quality Attributes

Scalable to 10x user growth
99.9% system availability SLA
Role-based access control (RBAC)
Data validation workflows
Performance under 2s load time

Business Transformation

Enables 75% faster order processing through automated inventory tracking, reduces administrative workload by 40% via calendar-driven task management, and improves reporting accuracy by 90% through standardized data requirements. Cloud migration ensures uninterrupted service during critical academic calendar periods while maintaining compatibility with existing financial systems.