Laboratory Information Management System (LIMS) Enhancement and Modernization

The Laboratory of Environmental Protection at PERN S.A. relied on manual, paper-based processes for managing samples, tests, and reports. This presented challenges in meeting the requirements for certification by the Polish Centre for Accreditation, creating inefficiencies, and increasing the risk of errors. The need for a secure, automated system to streamline these processes was paramount.

National leader in raw material and fuel logistics and a strategic company ensuring energy security in Poland and the EU, specializing in oil supply.

• Implement a fully automated and secure Laboratory Information Management System (LIMS).
• Replace manual paper-based processes with electronic workflows.
• Ensure compliance with Polish Centre for Accreditation (PCA) certification requirements.
• Improve data accuracy and reduce the risk of errors.
• Streamline sample management, testing scheduling, and reporting.
• Facilitate efficient data analysis and reporting.
• Enable future scalability and adaptability to evolving laboratory needs.

• Automated sample registration and tracking.
• Scheduling and management of laboratory tests.
• Electronic data entry and management.
• Automated report generation.
• Document management and version control.
• Integration with existing MS Office document generation libraries.
• Audit trail and security features.
• User role and permission management.

• Existing MS Office applications (Word, Excel) for document generation and data export.
• Potentially with other PERN S.A. systems (e.g., logistics, financial systems) for data sharing and reporting – *to be defined in a later phase*.

• High data security and access control.
• Scalability to accommodate future growth in sample volume and user base.
• Reliable performance and availability.
• User-friendly interface for efficient data entry and navigation.
• Compliance with relevant regulatory requirements (PCA, etc.).

The implementation of the LIMS will significantly improve laboratory efficiency, reduce operational costs, ensure compliance with certification requirements, enhance data accuracy, and enable better decision-making. The transition to a fully electronic system will streamline workflows, reduce paperwork, and improve overall laboratory productivity. The ability to generate reports quickly and accurately will improve the laboratory's ability to support PERN's core business and meet regulatory obligations.