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Digital Collaboration Portal for Electric Network Design and Investment Management
  1. case
  2. Digital Collaboration Portal for Electric Network Design and Investment Management

Digital Collaboration Portal for Electric Network Design and Investment Management

e-point.com
Energy & natural resources
Information technology
Business services

Challenges in Managing External Electric Network Design and Investment Processes

The client faces complex coordination challenges involving external design companies and internal teams during electric energy network expansion and maintenance projects. Communication often relies on disorganized email exchanges, leading to scattered project documentation, delays, and inefficiencies in tracking project milestones and progress. There is a need for a centralized digital solution to streamline coordination, documentation, and communication for all project stakeholders.

About the Client

A regional energy utility company responsible for managing the design, maintenance, and security of the electrical distribution network, seeking to enhance collaboration with external design firms.

Goals for Enhancing Electric Network Design and Project Collaboration

  • Develop a comprehensive web-based portal that digitizes the entire process of electric network design and investment collaborations.
  • Enable transparent and real-time tracking of project milestones, statuses, and associated documentation.
  • Improve communication channels between external design firms and internal project supervisors via online messaging and file sharing.
  • Automate and streamline approval workflows and project applications through online forms.
  • Achieve faster project delivery times, improved documentation accuracy, and better oversight of investment projects.

Core Functionalities for the Electric Network Design Collaboration Platform

  • Project timetable overview with milestones, statuses, and completion notes.
  • Milestone management with configurable and dynamic forms for data entry and approvals.
  • Online messaging system for bidirectional communication between external designers and internal staff.
  • Centralized document repository for upload, download, and version control of project files.
  • Online application forms for project requests, land rights, and other approvals, utilizing customizable templates.
  • Automated notification system for delays, milestone completions, and application updates.

Preferred Technologies and Architectural Approaches

Front-end framework: React (version 17.0+), utilizing libraries like MaterialUI and Formik
State management and data fetching: React Query
Backend: Java 11 with Spring Boot 2
Database: PostgreSQL with jOOQ for ORM

Necessary External System Integrations

  • External project management systems for synchronization of project data
  • Cloud storage solutions for document management and sharing
  • Notification and messaging services for real-time updates

Essential Non-Functional Requirements

  • System scalability to support increasing number of external partners and projects
  • High availability with 99.9% uptime for continuous access
  • Data security adhering to industry standards, including secure authentication and document encryption
  • Responsive design ensuring access from any device or location

Anticipated Business Benefits of the Digital Collaboration Platform

The implementation of the portal is expected to significantly enhance project coordination efficiency, reduce delays and errors, and provide swift access to complete project documentation. This will enable faster and more transparent project execution, ultimately leading to improved energy network security, better resource management, and increased capacity to handle a higher volume of infrastructure investments.

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