Development of an Online Meeting Scheduling Platform for Professional and Academic Environments

The client faces difficulties in efficiently scheduling meetings across different time zones, with manual calendar management resulting in time-consuming coordination. Existing solutions lack integration, user-friendliness, and scalability, leading to decreased productivity and user dissatisfaction.

A mid-to-large size academic institution or professional service organization seeking to streamline meeting bookings and calendar integrations.

• Create a user-friendly web and mobile application that simplifies the process of booking meetings.
• Implement bi-directional calendar synchronization with popular online calendar services (e.g., Google Calendar, iCal).
• Incorporate robust time zone management to facilitate cross-region scheduling.
• Achieve rapid market adoption with a scalable, reliable platform that can support thousands of active users within the first few months.
• Enable easy customization and localization based on client requirements without extensive additional development.

• Meeting scheduling interface capable of selecting available time slots.
• Two-way synchronization with external online calendars such as Google Calendar and iCal.
• Automatic handling of time zone differences to suggest optimal meeting times.
• Account sharing or link sharing functionalities to allow invitees to select preferred time slots.
• Real-time updates and notifications for meeting changes.
• Mobile app compatibility for on-the-go scheduling.

• Google Calendar API for calendar synchronization.
• iCal protocol compatibility.
• Email notification services.
• Authentication services (e.g., OAuth) for secure user login.

• System scalability to support at least 27,000 active users within initial deployment phase.
• High availability with 99.9% uptime.
• Secure data handling and privacy compliance (e.g., GDPR).
• Responsive interface performance to ensure minimal latency during scheduling operations.
• Support for multiple time zones with automatic adjustments.

The new platform aims to significantly reduce the time and effort required to coordinate meetings, improving user productivity. Targeting rapid user adoption, the solution is expected to reach over 27,000 active users quickly, with approximately 1,000 new users registering monthly through organic growth strategies such as content marketing and community engagement, ultimately transforming the meeting scheduling process for professional and academic users.