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Development of a Mobile-Centric Admissions Platform for Higher Education Institution

300.codes

Education

Information technology

Current Challenges in Admissions Management

The university faced increasing administrative burden from manual admissions processes, limited global accessibility for international applicants, and outdated systems requiring significant staff intervention for candidate onboarding.

About the Client

One of Poland's largest private universities seeking digital transformation of admissions processes

Strategic Project Goals

Create a mobile-first admissions portal for global accessibility
Automate administrative workflows to reduce staff workload
Implement electronic document management systems
Enable real-time application status tracking for candidates
Integrate with existing educational and CRM platforms

Core System Capabilities

Customizable multi-language admissions workflows
Electronic contract signing and document management
Salesforce CRM integration for admissions tracking
Broker management portal for international recruitment partners
Automated language group assignment via test result integration
Online interview scheduling with calendar synchronization
Real-time application status dashboard for candidates
Multi-device responsive design for mobile access

Technology Stack Preferences

Progressive Web App (PWA) framework

Cloud-native architecture (AWS/Azure)

Modern JavaScript framework (React/Vue)

RESTful API design

Document management systems (e.g., DocuSign integration)

System Integration Requirements

Salesforce CRM
Moodle LMS for language test integration
Payment gateways for application fees
Video conferencing APIs (Zoom/MS Teams)
Identity verification services

Operational Requirements

Support for 20,000+ concurrent users
99.9% system uptime SLA
GDPR-compliant data handling
Multi-language support (10+ languages)
Mobile-first performance benchmarks
Role-based access control (RBAC)

Expected Business Outcomes

Platform expected to handle 16,000+ annual applications with 60-70% reduction in manual administrative tasks, enabling staff to focus on strategic recruitment activities while providing candidates with 24/7 self-service capabilities across 150+ countries.