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Development of a Comprehensive Case Management Platform for Non-Profit Organizations
  1. case
  2. Development of a Comprehensive Case Management Platform for Non-Profit Organizations

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Development of a Comprehensive Case Management Platform for Non-Profit Organizations

orases.com
Non-profit

Challenges with Legacy Systems and Mobile Workforce Efficiency

Service Coordination Inc. faced challenges with its outdated legacy system, which lacked the functionality and flexibility needed to effectively manage client data, track employee performance, and integrate with state-level systems. The organization's mobile workforce required a solution that could be accessed seamlessly on laptops, cell phones, printers, and scanners while maintaining data security and compliance. Data migration from the legacy system was a significant concern, requiring minimal disruption to ongoing operations.

About the Client

A non-profit organization providing case management services to individuals with disabilities, veterans, and other vulnerable populations in Maryland.

Project Goals

  • Develop a centralized, integrated case management platform to streamline operations.
  • Improve employee productivity and efficiency through automation and enhanced data access.
  • Ensure HIPAA compliance and data security for sensitive client information.
  • Enable robust reporting and data analytics for performance monitoring and decision-making.
  • Facilitate seamless data migration from the legacy system with minimal disruption.

System Functionality

  • Client data management: Storage, retrieval, and updating of client information.
  • Treatment plan customization: Ability to create and personalize individual treatment plans.
  • Reporting and analytics: Customizable report builder for data visualization and analysis.
  • Time and attendance tracking: Automated time sheet entry and verification, integrated with payroll.
  • State system integration: Secure and seamless data exchange with the state's case management system.
  • Data migration and cleansing: Automated data migration from legacy system with duplicate data merging.
  • User role management: Secure access control based on user roles and permissions.

Technology Stack

PHP
MySQL
HTML5
CSS3
LESS
Bootstrap

External System Integrations

  • State Case Management System (via web services)
  • Payroll System

Non-Functional Requirements

  • HIPAA compliance
  • Scalability to accommodate future growth
  • High availability and reliability
  • Responsive design for mobile devices
  • Performance optimization for fast data access

Expected Business Value

This project is expected to significantly improve Service Coordination Inc.'s efficiency, reduce operational costs, enhance client outcomes through personalized care, and enable the organization to secure new government contracts. The anticipated ROI is within one year, leading to a substantial reduction in deficits, improved employee retention, and a stronger reputation within the community.

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