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Cross-Platform Email Archive Migration Solution Enhancement

itransition.com

Financial services

Challenge

Global Financial Services Inc. is facing challenges with managing and accessing its growing volume of legacy email archives. The existing Windows-based system is reaching its capacity and lacks the flexibility to support diverse archiving needs and evolving compliance requirements. They require a scalable and reliable solution to migrate data to both on-premise and cloud-based archives while ensuring data integrity and minimal disruption to ongoing operations.

About the Client

A large multinational financial services organization with a significant volume of legacy email data requiring secure and efficient migration to modern archive platforms.

Project Objectives

Enhance the existing email archive migration solution to support Mac OS.
Increase the platform's compatibility with a wider range of archive systems.
Improve data security and auditing capabilities.
Optimize migration speed and reduce processing time.
Maintain zero impact on end-user productivity during migration.

Functional Requirements

Support for Mac OS client interfaces.
Expanded connector library for diverse archive formats (including newer and legacy formats).
Selective data migration based on user-defined criteria (date, sender, recipient, keywords).
Automated data validation and error handling.
Comprehensive reporting and auditing of migration activities.
Retention policy management and data archiving.
Duplicate data detection and removal.
Data filtering based on content and metadata.
User-friendly interface for monitoring and managing migration jobs.

Preferred Technologies

.NET

Windows Communication Foundation

Windows Forms

Microsoft SQL Server

DevExpress

Apache log4net

Integrations Required

Existing enterprise security systems (e.g., Active Directory, LDAP)
Compliance reporting tools
Potentially, cloud archive platform APIs (e.g., Azure Archive, AWS S3)

Key Non-Functional Requirements

Scalability to handle large data volumes.
High performance and fast migration speeds (target 1.5 GB/minute or higher).
Robust data security and encryption.
High availability and reliability.
Maintainability and ease of updates.
Adherence to industry-standard security and compliance regulations (e.g., GDPR, HIPAA).

Estimated Impact

Successful completion of this project will enable Global Financial Services Inc. to modernize its email archiving infrastructure, improve data accessibility, enhance compliance posture, and reduce operational costs. The enhanced platform will support future growth and ensure the long-term availability of critical email data. The solution will reduce the risk of data loss, improve data governance, and enable more efficient e-discovery processes, contributing to a stronger security posture and regulatory compliance.