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Collaboration Tools Cost Optimization and Migration Strategy

itransition.com

Non-profit

Other industries

Escalating Atlassian Licensing Costs and Tool Modernization Needs

Facing a 15x annual cost increase for Jira instances and 8x increase for Confluence instances, the organization requires cost optimization strategies while maintaining enterprise-scale collaboration capabilities. Legacy Atlassian tools require evaluation against modern alternatives to balance functionality, cost, and technical debt.

About the Client

Nonprofit center for scientific research operating in 50+ countries with 15,000+ distributed users

Cost Reduction and Collaboration Tool Modernization Goals

Reduce annual Atlassian licensing fees by 50% through strategic interventions
Evaluate Atlassian ecosystem alternatives for issue tracking and content management
Develop migration pathways to alternative solutions if viable
Ensure seamless integration with existing SSO/LDAP infrastructure
Maintain enterprise scalability for 15,000+ global users

Core Collaboration Platform Requirements

Comprehensive tool evaluation framework with weighted criteria
TCO comparison matrix including migration costs and licensing models
Customized migration playbooks for shortlisted alternatives
Community license eligibility assessment module
Feature gap analysis with mitigation strategies

Target Technology Stack

YouTrack

XWiki

OpenProject

GitLab

BlueSpice MediaWiki

Critical System Integrations

Single Sign-On (SSO)
LDAP directory integration
Atlassian product data migration APIs

Operational Requirements

Support for on-premises/self-hosted deployment
Enterprise scalability for 15,000+ users
Intuitive UI with minimal training requirements
Robust security/compliance framework
Extensive community support ecosystem

Significant Cost Savings and Operational Efficiency Gains

Implementation of recommended strategies will reduce annual collaboration tool costs by $1M+ while maintaining or improving operational capabilities. The TCO reduction of 50% through either Atlassian Community license acquisition or strategic migration will provide long-term budget predictability and modernized tooling for global research operations.