Automation and Optimization of Cross-System Translation Project Management Platform

The client’s production teams are currently working across several independent systems for file storage, project management, and translator coordination, leading to inefficient data transfer, repeated manual efforts, and limited process transparency. The need arises for automating data flow and unifying project processes to increase productivity and support platform expansion.

A mid to large-sized translation and localization company managing multiple clients, aiming to streamline project workflows and data integration across legacy and modern systems.

• Automate data transfer across multiple legacy and modern systems to reduce manual effort and errors.
• Increase project throughput capacity, enabling the handling of more projects within the same time frame.
• Evaluate and standardize existing system stability and efficiency, incorporating best practices.
• Extend platform capabilities by adding new business processes to support future growth.

• Implementation of business process automation to orchestrate workflows across legacy and current systems.
• Development of data flow automation modules that synchronize data between file storage, project management, and translation work systems.
• Introduction of system standardization and process transparency features, providing clear process visibility.
• Incorporation of real-time process monitoring and logging functionalities for system stability and troubleshooting.

• File storage solutions for seamless file management
• Project management systems for tracking and status updates
• Translation workflow tools for managing translator assignments and outputs
• Logging and monitoring systems for system health and troubleshooting

• System stability with minimized downtime, aiming for high availability
• Scalability to handle increased project volume without performance degradation
• Security measures to protect project data and customer information
• Performance optimization to automate workflows, reducing manual hours by significant margins (e.g., automations saving approximately 468+1200 hours annually)

The implementation of automated cross-system data flows and workflow unification is expected to significantly increase project throughput and operational efficiency. Targeted automation could save over 1,668 hours annually, enabling the organization to deliver more projects within the same timeframe, reduce manual errors, and support scalable platform growth.