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Unified Conference Management Platform for Global Model UN Events

launchpadlab.com

Education

Non-profit

Event Management

Legacy System Limitations Hindering Organizational Growth

Existing fragmented software architecture with multiple cloned systems creates manual processes, inconsistent data management, and scalability issues. Outdated technology struggles with complex assignment algorithms, multi-currency invoicing requirements, and real-time reporting needs for 10,000+ annual participants.

About the Client

Student-run organization organizing international Model UN conferences across 4 continents

Digital Transformation Goals

Consolidate multiple legacy systems into single scalable web application
Automate manual assignment and invoicing processes
Implement intelligent matching algorithms for school-country-committee assignments
Create multilingual user interface for global accessibility
Establish real-time reporting capabilities for event operations

Core System Capabilities

Multi-tenant user registration with role-based access controls
Dynamic committee configuration with seat allocation tracking
Intelligent assignment engine with preference-based matching
Multi-currency invoicing system with QuickBooks integration
Delegation management interface for school administrators
Automated badge/email/award reporting suite with CSV exports
Real-time application status tracking dashboard

Technology Stack Requirements

Ruby on Rails

Ember.js

AWS Cloud Hosting

External System Integrations

QuickBooks Online API
Multi-currency Payment Gateways

System Quality Attributes

Horizontal scalability for 500% traffic spikes during peak registration periods
99.9% system availability SLA
Role-based data encryption for sensitive participant information
Multi-language support (Spanish, Mandarin, Arabic)
Sub-2s page load times for global users

Expected Operational Improvements

Projected 70% reduction in manual administrative tasks through automated workflows, 40% faster application processing times with intelligent matching algorithms, and 60% improvement in event preparation efficiency via real-time reporting tools. Enhanced system scalability to support 20+ concurrent international conferences annually.