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Modernization of Legacy Pension Management System with Automated Compliance and Data Standardization
  1. case
  2. Modernization of Legacy Pension Management System with Automated Compliance and Data Standardization

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Modernization of Legacy Pension Management System with Automated Compliance and Data Standardization

osedea.com
Financial services
Information technology
Consulting

Legacy System Limitations and Manual Processes Hindering Pension Administration

The client faces operational inefficiencies due to an outdated Access database system with technical debt, manual deployment dependencies, and non-relational DynamoDB architecture. Lack of standardized financial document formats across regions causes errors in employment tracking, contribution calculations, and year-end adjustments. Regulatory changes (e.g., 2023 federal/provincial plan merger) require rapid system adaptability that the current legacy system cannot support.

About the Client

Pension plan administration and consulting firm managing multiemployer defined benefit plans under federal regulations

Key Goals for System Modernization

  • Replace legacy database architecture with optimized single-table design for improved query performance
  • Implement Infrastructure as Code (IaC) for automated deployments and scalable development lifecycle
  • Create flexible data processing engine to handle multiple document formats and retroactive adjustments
  • Build employer portal for self-service data validation and inconsistency resolution

Core System Capabilities and Features

  • Dynamic document format recognition and standardization engine
  • Retroactive adjustment tracking with audit trail functionality
  • Automated regulatory compliance update framework
  • Employer portal with data inconsistency detection and bulk upload capabilities
  • Real-time contribution calculation dashboard with scenario modeling

Technology Stack Requirements

React JS
DynamoDB
Serverless Architecture
Infrastructure as Code (IaC)
JavaScript

External System Integration Needs

  • Legacy HR/payroll systems for historical data migration
  • Federal/provincial regulatory reporting APIs
  • Third-party identity verification services
  • Cloud storage for document management

Performance and Operational Requirements

  • High-availability architecture with 99.95% uptime SLA
  • Regulatory-compliant data encryption at rest and in transit
  • Horizontal scalability to handle year-end processing spikes
  • Disaster recovery with RPO <15 minutes and RTO <2 hours
  • Accessibility compliance with WCAG 2.1 standards

Expected Business Outcomes

The modernized system will reduce manual data processing workload by 70%, enable real-time regulatory compliance adaptation, and cut deployment cycles from weeks to hours through automated infrastructure. The employer portal will decrease year-end adjustment volume by 40% through proactive data validation, allowing consultants to focus on strategic membership management rather than administrative tasks.

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