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Intranet Platform Modernization and Enhancement
  1. case
  2. Intranet Platform Modernization and Enhancement

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Intranet Platform Modernization and Enhancement

oomphinc.com
Health & Fitness

Challenges with Legacy Intranet

Lifespan's existing intranet, built on Drupal 7, required rearchitecture to ensure flexibility, security, and performance. The need arose to better align employee journeys with evolving work styles, particularly with the shift towards remote work accelerated by the COVID-19 pandemic. The existing system lacked optimal search functionality, personalized experiences across devices, and a dashboard that effectively balanced task completion with company culture engagement.

About the Client

Lifespan is a not-for-profit academic hospital system caring for half a million patients annually with over 17,000 employees requiring a robust intranet for efficient operations, communication, and access to critical information.

Project Goals

  • Modernize the intranet platform to Drupal 9 for enhanced performance, security, and maintainability.
  • Improve search functionality to provide fast and accurate results across all content types.
  • Implement personalized experiences across devices (workstations and personal devices) to enhance user convenience.
  • Develop a dynamic dashboard that supports both task completion and company culture engagement.
  • Ensure HIPAA compliance and a security-first approach for remote access.
  • Improve employee onboarding and adoption of the new intranet system.

Core System Functionalities

  • Advanced search with smart defaults and filtering options.
  • Personalized dashboard with quick links and favorites.
  • Responsive design for seamless access across devices.
  • User favorites management.
  • Content management system for creating and managing diverse content types.
  • Integration with third-party tools (e.g., job tools, HR systems).
  • Secure access controls and HIPAA compliance.

Technology Stack

Drupal 9
Cloudflare
Google Analytics
Hotjar
LinkedIn APIs

External System Integrations

  • Third-party job tools (various digital services)
  • HR systems
  • Cloudflare Bot Management
  • LinkedIn share buttons and ad tags

Non-Functional Requirements

  • High performance and scalability to support 17,000+ users.
  • Robust security measures to ensure HIPAA compliance.
  • Accessibility compliance (e.g., WCAG).
  • Mobile responsiveness.
  • Reliable uptime.

Expected Business Impact

The modernized intranet is expected to significantly improve employee productivity, streamline access to critical information, enhance employee engagement with company culture, and facilitate a more secure and flexible work environment. Improved onboarding, faster access to resources, and enhanced communication will contribute to better patient care and a stronger organizational culture. Increased mobile traffic indicates a better user experience and greater accessibility for a distributed workforce.

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