Enterprise Supply Chain Management Portal for Vessel and Service Requisition Integration

The client faces complex and intricate workflows involving vessel requisitions, procurement, vendor quotations, and real-time delivery updates, which are hindered by fragmented systems, manual email exchanges, and lack of integrated data tracking. These issues lead to inefficiencies, increased error rates, and delayed vessel service operations.

A mid to large-sized supply chain and logistics company managing vessel assembly and servicing workflows, requiring seamless integration with existing ERP systems to optimize requisition, procurement, and delivery processes.

• Develop a centralized, web-based platform to manage requisitions, procurement, and shipment tracking with seamless integration to existing ERP systems.
• Enable real-time updates on goods receipt, shipment status, and delivery verification to improve operational responsiveness.
• Implement role-based user management and activity logging for audit compliance and security.
• Facilitate vendor quotation submissions, comparison, and procurement processes within a unified interface.
• Reduce manual communication and email dependency by automating workflow steps and data sharing.
• Design a scalable database schema adaptable to future process changes with minimized external dependencies.

• Unified requisition, PR, PO, and RFQ workflow management with multi-user role access
• Vendor portal for submitting initial and requoted quotations
• Integration with SAP and ERP systems for quotation recording, PO number generation, and status updates
• Real-time delivery status and goods receipt verification with external vessel teams
• Secure role-based user authentication and activity auditing
• Document upload/download capabilities for procurement records and correspondence
• Scalable database schema to accommodate workflow modifications and future expansion

• ERP systems for quotation and purchase order updates
• Vessel operation systems for real-time goods receipt and delivery status
• Vendor portals for quote submissions
• Shipment tracking systems for real-time logistics updates

• System should support high concurrency with responsive interface (response times under 2 seconds for core features)
• Scalability to accommodate future increase in users and data volume
• Secure role-based access with audit logging for all user activities
• High availability and fault tolerance to minimize downtime
• Flexible database schema adaptable to new workflow components

The implementation of this centralized supply chain management portal is expected to enhance operational efficiency by reducing manual communications, streamline requisition and procurement workflows, and provide real-time shipment updates. The project aims to improve vessel service turnaround time, reduce procurement errors, and ensure compliance with audit requirements, ultimately leading to increased scalability and potential cost savings for the organization.