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Development of UK Payroll Automation Platform for Multi-User Access
  1. case
  2. Development of UK Payroll Automation Platform for Multi-User Access

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Development of UK Payroll Automation Platform for Multi-User Access

railwaymen.org
Financial services
Information technology

Current Payroll Process Inefficiencies

Existing payroll systems require excessive manual intervention, struggle with UK legislative compliance, and fail to address edge cases for less experienced accountants. Manual data entry creates errors, while outdated software lacks modern composability for integrated workflows across employers, accountants, and employees.

About the Client

UK-based payroll software company founded by accountants to streamline payroll processes through automation

Key Project Goals

  • Create a cloud-native payroll platform compliant with UK tax regulations
  • Automate wage calculations and payslip generation
  • Simplify payroll workflows for multi-user access (employers, accountants, employees)
  • Achieve HMRC certification for tax data submission
  • Reduce payroll processing time by 50% compared to legacy systems

Core System Capabilities

  • Real-time payslip generation with UK tax rule engine
  • Automated National Insurance and pension contributions calculation
  • Multi-role access control (employer/accountant/employee portals)
  • HMRC API integration for tax submissions
  • Payroll data export to accounting software (Xero, QuickBooks)
  • Edge case handling for complex employment scenarios
  • Audit trail for compliance verification

Technology Stack Requirements

Cloud-native architecture (AWS/Azure)
React/Vue.js frontend framework
Node.js/.NET backend
PostgreSQL/SQL Server database
Docker/Kubernetes containerization

System Integrations

  • HMRC API for tax year-end submissions
  • Third-party accounting software APIs
  • Banking APIs for payroll direct deposits
  • Identity verification services

Operational Requirements

  • 99.95% system uptime SLA
  • Data encryption at rest/in transit
  • Scalable to 100,000+ concurrent users
  • Response time <2s for 95% of API calls
  • Full GDPR and UK Data Protection Act compliance

Expected Business Outcomes

Implementation will reduce manual payroll processing by 60%, decrease compliance errors by 85%, and enable 24/7 access to payroll data across stakeholders. The automated system will allow accountants to handle 3x more client accounts while maintaining regulatory compliance, with projected HMRC certification enabling official payroll submissions within 12 months of deployment.

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