Development of an Internal Absence Management and Scheduling Tool

The client experiences difficulties with existing absence management systems that are either inefficient, costly, or lack usability. They require a streamlined, easy-to-use solution to oversee team absences, improve scheduling accuracy, and minimize manual administrative efforts.

A mid-sized consulting firm seeking an efficient internal tool to manage employee absences and scheduling, aiming to improve team coordination and reduce administrative overhead.

• Develop a user-friendly internal application for managing employee absences and leave requests.
• Implement real-time data tracking and notification features to enhance team coordination.
• Reduce administrative time spent on absence handling by at least 30%.
• Create a cost-effective alternative to existing costly tools, increasing internal efficiency.
• Enable internal deployment with the potential to extend to external clients or additional teams.

• User authentication and role management for employees and administrators
• Absence request submission and approval workflows
• Calendar integration to visualize team availability
• Notification system for absence approvals, reminders, and updates
• Dashboard displaying absence summaries, trends, and historical data
• Data export and reporting features for HR analysis

• Calendar systems (e.g., Google Calendar or Outlook) for availability display
• Email or in-app notification services
• HR systems for employee data synchronization (if applicable)

• Ability to support multiple concurrent users with minimal latency
• Data security and privacy compliance (e.g., GDPR, HIPAA if applicable)
• Scalability to accommodate future growth or external client deployment
• System uptime of 99.9%

The implementation of this absence management tool is expected to reduce administrative overhead by over 30%, improve scheduling accuracy, and enhance internal communication. The solution will support scalable deployment, enabling expansion to additional teams or external clients, ultimately leading to increased operational efficiency and cost savings.