Development of an Advanced Event Coordination Mobile App with RSVP, ETA Tracking, and Live Status Updates

A client in the media and entertainment industry faces difficulties in organizing social and corporate events, leading to inefficient communication, delayed arrivals, and lack of real-time attendee status updates, impacting overall event experience and planning accuracy.

A technology-driven startups or event management company aiming to streamline meeting coordination and improve participant engagement through a dedicated mobile application.

• Enable users to create and manage events with an intuitive, user-friendly interface.
• Facilitate seamless invitation of participants via SMS and in-app options, with RSVP tracking.
• Implement ETA sharing that automatically updates 30 minutes before the event, allowing organizers and participants to monitor arrival times.
• Provide real-time status updates from guests, including quick messages to event organizers.
• Ensure privacy and location security by displaying relative distances and restricting location visibility to RSVP-confirmed attendees.

• Event creation with step-by-step guided process via an intuitive interface.
• Guest invitation capability through SMS and in-app sharing.
• RSVP functionality enabling participants to respond directly within the app or via event website.
• Automatic ETA sharing 30 minutes prior to event start time to facilitate arrival tracking.
• Real-time status messaging system for guests to communicate their arrival status and additional updates to organizers.
• Privacy controls that limit location data visibility, showing only relative distances and restricting ETA sharing to confirmed attendees.

• SMS gateway API for sending invitations
• Mapping/location services for ETA calculation and privacy management
• Notification services for real-time updates

• Scalability to handle increasing user base and concurrent events
• High performance with low latency for ETA sharing and status updates
• Robust security measures to protect user location data and communication
• User data privacy compliance according to relevant regulations

The implementation of this advanced event management app is expected to significantly improve coordination efficiency, reduce attendee wait times, and enhance user satisfaction. Expected outcomes include increased user engagement, timely arrivals facilitated by ETA sharing, and better overall event execution, thereby driving growth in user adoption and brand reputation in the targeted industry.