Digital Road Maintenance Management System for Construction Companies

The client faces time-consuming, inefficient, and costly road maintenance management processes based on traditional ERP systems. Inspectors are unable to report damages immediately onsite, leading to delays, inaccuracies in damage location, and difficulties for contractors in sourcing and ordering repair materials efficiently.

A large-scale construction firm specializing in infrastructure projects, seeking to streamline road damage reporting and repair processes across multiple regions.

• Reduce damage reporting and repair order processing time by at least 15 times compared to existing manual/ERP-based processes.
• Enable inspectors to report damages instantly onsite through a user-friendly mobile/web application.
• Improve accuracy in damage location identification and material order fulfillment.
• Provide real-time monitoring of repair orders, status, and budget management to stakeholders.
• Facilitate cross-region damage tracking with a scalable solution supporting multiple countries.

• Damage reporting via photo capture, description input, and automatic location tagging or manual map selection.
• Interactive map view showing all reported damages and their statuses.
• Order creation for repair materials with item selection, quantity specification, and automatic price calculation.
• Order tracking dashboard displaying status updates, quantities, costs, and budget overview.
• User profile management including profile information, permissions, and authentication.
• Multi-language support for regional deployment (e.g., English, local Nordic languages).
• Admin panel for monitoring budgets, managing users, viewing and filtering all orders on list and map views, and editing existing orders.

• Mapping services (e.g., Google Maps API) for damage location pinpointing.
• Existing ERP or asset management systems for seamless data exchange.
• Notification systems for status updates and alerts.
• Payment or invoicing systems if required for material procurement.

• High performance with response times under 2 seconds for user interactions.
• Scalability to support thousands of damage reports across multiple regions simultaneously.
• Robust security measures including user authentication, data encryption, and access control.
• Offline mode support for inspectors working in areas with unreliable internet connectivity, with automatic sync when online.
• User-friendly interface optimized for field use with minimal training requirements.

The implementation of this digital road maintenance management system is expected to enable a 15-fold reduction in damage reporting and repair processing time, significantly decreasing operational costs and increasing repair accuracy. The solution will enhance transparency, improve resource allocation, and support proactive maintenance strategies across multiple countries, leading to optimized budgets and improved infrastructure quality.