Development of a Unified Idea Submission and Project Management Platform

The client experiences inefficiencies in capturing new ideas from stakeholders, with delayed communication and a lack of streamlined project initiation processes. This hampers timely project execution and reduces overall operational agility.

A mid-sized consultancy firm providing project management and innovation services to clients across various sectors, seeking to streamline idea intake, project initiation, and resource allocation.

• Implement a centralized digital platform to facilitate idea submission and tracking.
• Automate project initiation workflows to reduce delays and manual interventions.
• Improve stakeholder engagement through transparent communication channels.
• Enhance project oversight and resource planning capabilities.
• Achieve measurable improvements in project turnaround time and stakeholder satisfaction.

• Idea Submission Portal: Online interface for stakeholders to submit ideas with relevant details.
• Review & Approval Workflow: Automated routing for idea evaluation and approval by designated personnel.
• Project Initiation Module: Automated creation of projects from approved ideas, including task and milestone setup.
• Communication Dashboard: Integrated messaging and notification system for stakeholders and project teams.
• Resource Planning Tool: Allocation and tracking of personnel and other resources associated with projects.
• Progress Tracking & Reporting: Dashboards providing real-time insights into project status, delays, and performance metrics.

• Email and notification systems for stakeholder communication
• Existing enterprise resource planning (ERP) or project management tools for synchronization
• Authentication services (e.g., Single Sign-On) to ensure secure access

• Scalability to handle increasing volume of idea submissions and projects
• High system availability with 99.9% uptime
• Data security and privacy compliance standards (e.g., GDPR, ISO 27001)
• Responsive design for access across devices and locations
• Performance metrics ensuring minimize lag in workflows and data processing

The implementation of the integrated platform is expected to reduce project initiation turnaround time by at least 30%, increase stakeholder engagement and satisfaction, streamline resource allocation, and improve overall operational efficiency, supporting the client's goal to enhance innovation capabilities and project delivery agility.