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Development of a Scalable Cloud-Based Purchase Order Management System with AI-Driven Supplier Integration

railwaymen.org

Financial services

Business services

Information technology

Challenges in Purchase Order Management and Supplier Integration

Existing systems lacked automation for supplier catalog management, role-based access control for purchase orders, and seamless integration with supplier databases. Manual processes created inefficiencies in expense planning and supplier coordination, requiring a scalable solution to handle 185,000+ suppliers and 110,000+ purchase orders.

About the Client

Norwegian FinTech company providing a cloud-based platform for cost management and purchase order automation

Objectives for Enhancing Purchase Order Management

Create a user-friendly interface for seamless purchase order creation
Automate supplier catalog updates and item integration
Implement role-based access control for organizational cost management
Establish scalable workflows for cross-functional team collaboration
Ensure transparency through staging environment reviews and real-time tracking

Core System Functionalities and Features

ReactJS-powered frontend for interactive purchase order creation
Automated supplier catalog synchronization with item database
Role-based user permissions for expense planning and approvals
Jira-integrated workflow with QA and client review stages
Supplier database integration for real-time item availability checks

Technology Stack Requirements

ReactJS

Jira

Slack

Cloud infrastructure (AWS/Azure)

External System Integrations

Supplier inventory databases
Payment gateway systems
Accounting software (QuickBooks/SAP)
User authentication services (OAuth/SAML)

System Performance and Security Requirements

Support 100,000+ concurrent purchase orders
End-to-end encryption for financial data
99.9% system uptime SLA
Cross-browser compatibility (Chrome/Safari/Firefox)
Automated scalability for seasonal order volume spikes

Expected Business Impact of Enhanced Purchase Order Management

Enable organizations to reduce procurement processing time by 40%, automate 85% of supplier catalog updates, and maintain compliance through role-based access controls. The system will support handling 110,000+ purchase orders monthly while maintaining transparency through real-time tracking and stakeholder reviews.