This Case Shows Specific Expertise. Find the Companies with the Skills Your Project Demands!

You're viewing one of tens of thousands of real cases compiled on Many.dev. Each case demonstrates specific, tangible expertise.

But how do you find the company that possesses the exact skills and experience needed for your project? Forget generic filters!

Our unique AI system allows you to describe your project in your own words and instantly get a list of companies that have already successfully applied that precise expertise in similar projects.

Create a free account to unlock powerful AI-powered search and connect with companies whose expertise directly matches your project's requirements.

Development of a SaaS Recruitment Platform with Advanced Candidate Matching and Workflow Automation

leobit.com

Human Resources

Information technology

Business services

Business Challenges

The client's legacy recruitment solution was outdated and unable to adapt to the evolving business environment. They needed a modern, flexible platform with a robust candidate search system, workflow automation capabilities, and seamless integration with existing systems like Salesforce and potentially Hubspot, to efficiently match executives with qualified candidates and expand their market reach.

About the Client

A US-based staffing firm specializing in finding interim and part-time executives for short-term assignments across various industries. The company has a large database of experienced specialists.

Project Goals

Develop a SaaS recruitment platform to replace the existing legacy system.
Implement a complex candidate search functionality using Elasticsearch.
Automate recruitment workflows, including job requisition import, candidate matching, and communication.
Enable video consultation capabilities within the platform.
Provide a user-friendly interface for both executives and candidates.
Offer different functionality sets based on user roles.
Achieve a complete software development lifecycle with ongoing support and feature enhancements.

Functional Requirements

Advanced candidate search with multiple filtering options (text, parameters, exclusions).
Candidate profile management and CV parsing (OCR integration).
Video conferencing functionality for candidate interviews.
Job requisition management and import from CRM systems (Salesforce, potentially Hubspot).
Automated email communication triggered by specific events.
User role-based access control.
Workflow automation for candidate screening and assignment.
Reporting and analytics dashboard.

Preferred Technologies

Ruby on Rails

PostgreSQL

Elasticsearch

Heroku

Twilio

Stripe

Calendar Integration

Google Analytics

Mailgun

DaXtra

Required Integrations

Salesforce (CRM)
Hubspot (CRM - potential)
Twilio (SMS/Voice Communication)
Stripe (Payment Processing - potential)
OCR Tools (for CV Parsing)

Non-Functional Requirements

Scalability to handle a growing user base and increasing data volume.
High performance for fast search results and responsive user experience.
Robust security to protect sensitive candidate and company data.
Reliable system uptime and data backup/recovery.
Comprehensive documentation for developers and administrators.

Expected Business Impact

The new platform is expected to significantly improve efficiency in the recruitment process, enabling the client to close more positions, expand its market reach (franchise business), and increase revenue. The automation of tasks and improved candidate matching will reduce time-to-hire and enhance the overall candidate experience. The white-labeling capability will allow for expansion into new markets.