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Development of a Multitenant Event Management Platform with Custom Questionnaire Builder and Automated Cost Calculation

lionwood.software

Entertainment

Hospitality & leisure

Challenges in Event Planning and Organization

Event planning processes often result in critical details being overlooked, particularly when managing multiple tenants. The lack of a customizable, automated system for gathering client requirements and organizing event logistics leads to inefficiencies, increased manual workloads, and potential errors in cost estimation and client communication.

About the Client

A premier regional event venue in Germany specializing in weddings, corporate events, and celebrations with a focus on exceptional service and natural surroundings.

Project Goals

Create a multitenant system to support multiple event management clients
Automate event organization workflows and client information gathering
Organize client responses into structured organization plans for event oversight
Implement automated event cost calculation with integrated invoicing

Core Functionalities and Key Features

Multitenant architecture with tenant-specific customization
Drag-and-drop questionnaire builder for client data collection
Automated event cost calculation using article management system
Organization plan generation from client responses
User management, invoicing, and dashboard functionalities

Technology Stack

REACT.JS

.NET

MYSQL

FIGMA

External System Integrations

Payment gateways for invoicing
Calendar systems for event scheduling

Non-Functional Requirements

Scalability to support multiple tenants and concurrent users
Security measures for client data protection
Performance optimization for real-time cost calculations
Usability enhancements for intuitive questionnaire builder interface

Expected Business Impact

The platform will streamline event planning workflows, reduce manual administrative tasks by 60%, minimize errors in client requirement tracking, and improve cost estimation accuracy. Tenants will benefit from automated organization plans and invoicing, while clients gain transparency through real-time cost projections, resulting in enhanced customer satisfaction and operational efficiency.