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Development of a Mobile-Optimized Virtual Event Hosting Platform for Educational Institutions

capitalnumbers.com

Information technology

Education

Challenges in Modernizing Virtual Event Hosting

Educational institutions require a digitized, mobile-friendly platform to host virtual events with seamless stakeholder engagement. Existing systems lack customization, mobile optimization, and rapid deployment capabilities to address pandemic-induced logistical challenges.

About the Client

A technology solutions provider specializing in web application development for educational and event management platforms.

Objectives for Platform Development

Create a mobile-responsive virtual event ecosystem for global student engagement
Implement customizable event setup and management workflows
Enable deep attendee segmentation and analytics
Facilitate monetization through sponsor tiers and exhibitor management
Ensure rapid deployment with scalable cloud infrastructure

Core System Functionalities

Self-service event configuration with branding options
Real-time attendee registration and segmentation
Exhibitor/sponsor management dashboard
Interactive event catalog with historical data
Customizable signup forms with progressive profiling
Multi-tiered sponsorship packages integration
Cross-device responsive UI with offline capabilities

Technology Stack Requirements

Ruby on Rails

EmberJS

MySQL

REST APIs

AWS

System Integration Needs

Two-factor authentication service
InVision prototyping tools
Payment gateway for sponsorships
Analytics and reporting APIs

Performance and Security Standards

99.9% uptime SLA with AWS hosting
Sub-2s page load times on 4G connections
Role-based access control (RBAC)
GDPR-compliant data handling
Auto-scaling for 100k+ concurrent users

Expected Business Impact

Enables educational institutions to host cost-effective virtual events with 50% reduced setup time, 30% higher attendee engagement through segmentation, and 20% increased revenue via optimized sponsorship tiers. Provides secure, scalable infrastructure to support global participation while maintaining brand consistency.