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Development of a Mobile Scheduling Application for Streamlined Meeting Management

amela.tech

Information technology

Business services

eCommerce

Challenges in Meeting Coordination

Inefficient manual meeting scheduling processes across distributed teams lead to coordination delays, double-bookings, and reduced productivity due to lack of real-time availability tracking and centralized contact management.

About the Client

A technology company specializing in productivity tools for remote teams and enterprise organizations

Key Project Goals

Create an intuitive mobile-first scheduling platform with real-time availability visualization
Implement automated calendar synchronization across multiple platforms
Develop intelligent conflict resolution algorithms for meeting requests
Establish seamless contact management integration with existing CRM systems

Core System Capabilities

Real-time availability heatmaps for participants
AI-powered meeting time suggestion engine
Multi-calendar synchronization (Google, Outlook, Exchange)
In-app video conferencing integration
Automated agenda creation with document sharing

Technology Stack Requirements

React Native for cross-platform mobile development

Node.js backend with GraphQL API

MongoDB for flexible data schema

AWS Lambda for serverless scheduling logic

Firebase for real-time notifications

System Interoperability Needs

Google Calendar API
Microsoft Graph API
Zoom Video SDK
Salesforce CRM Integration
Single Sign-On (SSO) providers

Operational Requirements

99.99% uptime SLA with multi-region failover
Sub-200ms latency for scheduling operations
End-to-end encryption for all meeting data
Support for 10,000+ concurrent users
WCAG 2.1 accessibility compliance

Expected Business Outcomes

Anticipated 40% reduction in meeting coordination time, 65% improvement in calendar utilization efficiency, and 30% increase in cross-functional team productivity through automated scheduling optimization and centralized meeting management.