Development of a Hybrid Work Scheduling and Collaboration Platform

The client requires a centralized platform to efficiently manage hybrid working schedules for their employees, enabling remote and in-office work coordination, especially in scenarios where office capacity is limited. The current manual methods or disconnected tools lead to inefficiencies and difficulty in planning team presence and resource allocation. Additionally, the organization seeks to integrate scheduling with employee absences, calendar systems, and internal communication channels to streamline operations.

A mid-sized company providing consulting and professional services, seeking to optimize hybrid work arrangements and enhance team collaboration.

• Develop a user-friendly web application that simplifies employee planning of office and remote work days.
• Implement an advanced scheduling system that allows employees to select preferred office days, synchronized with personal calendars and absence data.
• Integrate with external calendar platforms (e.g., Google Calendar, Outlook) for seamless two-way event synchronization.
• Enhance the platform with features like calendar integrations, authentication via OAuth, and connections to external HR systems for managing absences.
• Ensure scalable architecture capable of supporting growing workforce sizes and increasing integrations.
• Deliver a performant, secure, and mobile-responsive user interface to accommodate various device types.
• Incorporate analytics and support tools to monitor usage patterns and improve decision-making.

• Employee preference input for office attendance frequency
• Advanced scheduling tool replacing basic algorithms for employee-driven schedule adjustments
• Bi-directional calendar synchronization with Google Calendar and Outlook
• Integration with external HR systems to track employee absences and leave
• Authentication via OAuth with providers such as Google, Azure AD
• Real-time updates reflecting employee status changes in calendars and schedules
• Extended collaboration features including instant messaging, notifications, and document sharing
• Analytics dashboard for usage insights and system performance monitoring
• Role-based access control and secure login mechanisms
• Responsive mobile and desktop interface design

• Google Calendar and Outlook Calendar for event synchronization
• HR platforms (e.g., BambooHR, Hibob) for employee absence and leave management
• OAuth providers (Google, Azure AD) for authentication
• Slack or similar messaging platforms for extended team collaboration
• Analytics providers (e.g., internal dashboards, Cumul.io) for reporting and insights
• Customer support tools (e.g., Intercom) for onboarding and help desk support

• Scalability to support at least 10,000 concurrent users and large event volumes
• High performance with calendar updates reflecting within seconds, handling large data loads without timeouts
• Data security compliant with privacy standards, including encrypted data transfer and storage
• Robust error handling and retry mechanisms for integrations and real-time updates
• Maintainability through modular architecture, automated testing, and continuous deployment pipelines
• Responsive design optimizing for desktop and mobile devices

The developed platform aims to significantly improve hybrid work management efficiency by streamlining employee scheduling and calendar integrations. It is expected to reduce planning time, increase employee autonomy, and enhance data-driven decision-making. Scalability and performance improvements will support organizational growth, while integrations foster seamless workflows. Overall, the solution will help the organization maintain operational agility, improve employee satisfaction, and optimize workspace utilization.