Development of a Digital Health & Safety Logbook for Food Industry Operations

The client faces difficulties in tracking, managing, and ensuring compliance with mandatory health and safety procedures across multiple restaurant locations. Manual recordkeeping leads to potential lapses, delayed notifications for expiry dates, and inconsistent hygiene procedures, risking regulatory issues and operational inefficiencies.

A mid-sized restaurant chain seeking to streamline health & safety compliance and recordkeeping processes.

• Develop a mobile application that streamlines mandatory health & safety recordkeeping for restaurant staff.
• Implement real-time notifications for missed actions or upcoming expiry dates to ensure timely compliance.
• Enable online storage, easy access, and export of safety data for multiple venue locations.
• Incorporate electronic signature features for approval and accountability of safety logs.
• Allow role-based employee management and access controls to secure sensitive data.
• Automate daily updates and monitoring of critical equipment and hygiene schedules to maintain high safety standards.

• Instant notifications for missed or pending tasks related to safety logs.
• Database of over 20 safety and operational parameters including temperature logs, schedule tracking, and allergen management.
• Secure online data storage with options to preview and export information at any time.
• Multiple venue management with quick onboarding for new locations.
• Electronic signature capability for approvals and verification of logs.
• Role-based access control to manage data accessibility for different management levels.
• Cleaning schedules with multi-person verification for hygiene enforcement.
• Tracking and monitoring of daily operational factors such as fridge temperatures, defrosting schedules, and equipment statuses.

• Notification services for instant alerts
• Cloud storage solutions for online data access and export
• Authentication systems for role-based user management
• Third-party tools for electronic signatures

• High system availability to support 24/7 access
• Data integrity and encryption to ensure compliance with data privacy regulations
• Scalability to accommodate multiple restaurant locations
• User-friendly interface for easy staff adoption
• Responsive performance with minimal latency for notifications and data access

The implementation of this digital safety logbook is expected to significantly enhance compliance adherence, reduce manual recordkeeping errors, and improve operational safety standards. These improvements will lead to better regulatory compliance, increased staff accountability, and streamlined safety procedures across multiple venues, ultimately supporting scalable growth and risk mitigation.