Development of a Custom Web-Based Volumetric Accounting System for Energy Sector Asset Management

The client faces high recurring SaaS subscription fees and limited customization capabilities, alongside a growing demand for feature improvements in their volumetric accounting workflows. This leads to increased operational costs, delays in invoicing, and restricted market flexibility.

A mid-sized energy company specializing in crude oil transportation and terminal operations, seeking to optimize volumetric accounting and reporting processes.

• Eliminate reliance on costly third-party SaaS solutions by developing an in-house web application.
• Automate the intake, reconciliation, and validation of oil shipment volume data.
• Enable dynamic generation of invoice and report documents with audit trail capabilities.
• Enhance operational efficiency to shorten payment cycles and reduce manual effort.
• Create a scalable system to facilitate expansion into new markets and service areas.

• User authentication and role-based access control for secure operation.
• Ingestion of shipment allocation reports from shippers on a monthly cycle.
• Input interfaces for actual meter data received from pipeline systems.
• Reconciliation module to compare shipment allocations with meter data and flag discrepancies.
• Automated invoice generation with integration to email delivery APIs for seamless distribution.
• Dynamic reporting engine supporting internal analytics and custom client reports.
• Audit logs and activity tracking for transparency and compliance.

• Shipment data sources for automatic report ingestion
• Meter data systems for real-time reconciliation
• Email delivery platform for invoicing
• Reporting libraries for dynamic PDF and Excel report generation

• System uptime targeting 99.9% availability
• Secure data handling and role-based access control
• Scalable architecture to accommodate increased data volume and user load
• Efficient processing to support monthly report reconciliation and invoice generation within tight deadlines

The deployment of a customized volumetric accounting system is expected to eliminate recurring SaaS costs, reduce manual reconciliation times, and accelerate invoice processing. These improvements will free operational resources, improve cash flow by shortening payment cycles, and enable entry into new markets previously limited by system capabilities.