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Development of a Custom Web Application for Tree Services Operations Management
  1. case
  2. Development of a Custom Web Application for Tree Services Operations Management

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Development of a Custom Web Application for Tree Services Operations Management

simpalm.com
Environmental Services
Business services
Construction

Operational Inefficiency in Proposal and Task Management

The client relied on multiple spreadsheets to manage geographically dispersed customer proposals and task tracking, leading to fragmented data, manual updates, and limited visibility into task lifecycles. This approach created inefficiencies in proposal creation, cost calculation, and field agent coordination.

About the Client

A tree services firm specializing in pruning, cabling, lightning protection, insect/disease treatment, and tree removals, committed to environmentally friendly practices in northwest Connecticut.

Key Goals for Operational Transformation

  • Centralize proposal and task management into a single web-based platform
  • Automate cost calculation and proposal status updates
  • Enable role-based access control for team members
  • Improve field agent coordination through digital work orders
  • Eliminate spreadsheet dependency while maintaining data autonomy

Core System Capabilities

  • Role-based user management (admin/read/write permissions)
  • Customer account portal with proposal history tracking
  • Proposal builder with automated cost calculation
  • Task lifecycle management with status tracking
  • Work order generation for field agents
  • Configurable preset options for proposal templates
  • Real-time proposal updates based on task completion

Technology Stack Requirements

MySQL
PHP 7.4+
HTML
JavaScript

System Integration Needs

  • Mobile access for field agents
  • Printable work order generation

Performance and Security Standards

  • Scalable architecture for growing customer base
  • Data encryption for customer information security
  • Responsive design for desktop and mobile access
  • System uptime reliability for field operations

Expected Business Outcomes

Implementation of the web application will streamline operations by eliminating manual spreadsheet updates, reducing administrative overhead by 40-60%, improving proposal accuracy through automated calculations, and enhancing field agent productivity via digital work orders. The system will provide real-time visibility into project status while maintaining compliance with environmental service standards.

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