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Development of a Continuing Education Management Web Application for Regulatory Compliance
  1. case
  2. Development of a Continuing Education Management Web Application for Regulatory Compliance

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Development of a Continuing Education Management Web Application for Regulatory Compliance

coherentsolutions.com
Information technology
Environmental Services
Agriculture

Business Challenges

CAPCA faced inefficiencies in managing educational events for pest control advisors, including manual processes for course creation, attendee tracking, and compliance reporting. These manual systems were time-consuming, error-prone, and created administrative burdens, particularly in meeting strict regulatory requirements for CE hour tracking and verification.

About the Client

Professional association supporting licensed pest control advisors in California through education, compliance, and regulatory advocacy.

Project Goals

  • Streamline course management and attendee tracking
  • Automate compliance reporting and verification processes
  • Reduce administrative workload through digital workflows
  • Ensure data accuracy and regulatory compliance in CE hour reporting
  • Provide a scalable solution for industry-wide adoption

Core System Functionalities

  • Course and session management with attendance tracking
  • QR code scanning for real-time check-in/check-out
  • Automated generation of Verification of Attendance (VOA) certificates
  • Retroactive attendance data reporting capability
  • Streamlined CE course application process for sponsors
  • Stripe integration for premium plan transactions

Technology Stack

Web application framework (React/Angular)
Backend services (Node.js/.NET)
Cloud hosting (AWS/Azure)
Database management (PostgreSQL/MongoDB)
Offline mode support (Progressive Web App features)

System Integrations

  • Stripe payment gateway for premium plans
  • Regulatory database interfaces for CE hour reporting
  • Email notification services for certificate delivery

Non-Functional Requirements

  • High data security for regulatory compliance (GDPR/CCPA)
  • Scalable architecture for concurrent event tracking
  • Real-time performance for QR code scanning workflows
  • Cross-device compatibility (mobile/desktop/tablet)
  • Audit trails for regulatory verification

Expected Business Impact

The solution will establish a centralized, automated system for CE hour management, reducing administrative overhead by 60-70%, eliminating manual errors, and ensuring compliance with California Department of Pesticide Regulation standards. By providing free access to the industry, it will strengthen CAPCA's leadership position while setting a new benchmark for CE tracking efficiency in regulated professions.

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