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Development of a Comprehensive ICHRA Platform for Automated Employee Benefits Management
  1. case
  2. Development of a Comprehensive ICHRA Platform for Automated Employee Benefits Management

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Development of a Comprehensive ICHRA Platform for Automated Employee Benefits Management

celadonsoft.com
Financial services

Challenges with Manual ICHRA Processes & System Integration

The client faced significant challenges with manual ICHRA employee registration, bonus amount collection, and payment processing. These processes were inefficient, prone to errors, and lacked automation, leading to increased administrative overhead and potential security risks associated with handling sensitive employee data. Integration with existing banking systems and the need to accommodate diverse health insurance plans further complicated the process. Inconsistent communication, unclear requirements, and slow client review cycles also hindered development progress.

About the Client

A leading fintech company specializing in banking payment services, expanding into employee benefits management solutions.

Project Goals

  • Automate the entire ICHRA employee registration and onboarding process.
  • Streamline bonus amount collection and payment distribution.
  • Ensure secure handling of sensitive employee data.
  • Provide a customizable platform to support diverse health insurance plans and benefits packages.
  • Implement automated payment cycles and premium financing.
  • Improve inter-team and client communication and collaboration.

System Functionality

  • Premium Funding Processing: Automated transfer of employer premiums to employee accounts.
  • Employee Self-Service Portal (Inbox Panel): Secure access for employees to manage their insurance information, track payments, and receive notifications.
  • Multi-Step Authorization: Secure user authentication through a multi-step process.
  • File Management System: Centralized storage and management of employee and company documents.
  • Docusign Integration: Facilitate digital signing of contracts and agreements.
  • Pardot Integration: Improve marketing campaign effectiveness and lead generation.
  • Passport Priority Integration: Expedite insurance payments based on social circumstances.

Technology Stack

React
AWS
MySQL
Docusign API
Pardot API
Passport Priority API

External System Integrations

  • Banking payment systems
  • Insurance provider APIs
  • Docusign
  • Pardot
  • Passport Priority

Non-Functional Requirements

  • High security and data privacy
  • Scalability to accommodate a large number of employees and companies
  • High performance and responsiveness
  • Reliable payment processing
  • Compliance with relevant legal and regulatory requirements
  • User-friendly interface (UX/UI)

Expected Business Value

The platform is expected to significantly reduce manual effort, improve efficiency, minimize errors, enhance data security, and provide greater transparency and control over the ICHRA process. The automation of payment cycles and premium financing will lead to improved cash flow management. The system's scalability will support future growth, and the enhanced user experience will improve employee satisfaction. The integration with Docusign will streamline contract management and reduce administrative overhead. Improved data insights from Pardot integration will enhance marketing efforts.

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