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Custom Event Management and Staffing Platform Development
  1. case
  2. Custom Event Management and Staffing Platform Development

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Custom Event Management and Staffing Platform Development

essentialdesigns.net
Human Resources
Sports
Hospitality & leisure

Challenge

Nasco, a staffing agency specializing in large-scale event labor, lacked a suitable off-the-shelf platform to efficiently manage event staffing, assignments, check-in/check-out processes, and overall event logistics. This resulted in inefficiencies and limited scalability to meet growing client demands.

About the Client

Nasco is a staffing agency providing temporary labor solutions for large-scale events, conferences, and corporate functions across multiple major Canadian cities.

Project Objectives

  • Develop a centralized platform for managing event staffing needs from initial planning to post-event reporting.
  • Create a mobile application for onsite workers to streamline assignment reception, time tracking, and communication.
  • Improve operational efficiency in event staffing by automating key processes.
  • Enhance client satisfaction through reliable and timely staffing solutions.
  • Enable Nasco to scale its operations to handle a larger volume of events.

Functional Requirements

  • Event creation and management (date, location, staffing requirements)
  • Staffing assignment and allocation
  • Worker profile management (skills, availability, certifications)
  • Mobile app for workers: assignment reception, check-in/check-out, time tracking, communication
  • Reporting and analytics (staffing utilization, event performance)
  • Automated notifications and alerts (assignment updates, time off requests)

Preferred Technologies

Web-based platform (React, Node.js, PostgreSQL)
Mobile app (React Native or Native iOS/Android)
Cloud hosting (AWS, Azure, or Google Cloud)

Integrations Required

  • Potential integration with existing accounting/HR systems (e.g., QuickBooks, ADP)
  • Possible integration with event ticketing platforms

Key Non-Functional Requirements

  • Scalability to handle a growing number of events and users
  • High availability and reliability
  • Data security and privacy
  • Responsive design for optimal viewing on various devices
  • Performance optimization for fast loading times

Estimated Business Impact

The development of this platform is expected to significantly improve Nasco's operational efficiency, reduce administrative overhead, enhance client satisfaction, and enable scalability for future growth. By streamlining staffing processes and providing real-time visibility into event operations, the platform will contribute to increased profitability and a competitive advantage in the staffing market.

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