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Automated Course Record Submission System for Alberta Education

essentialdesigns.net

Education

Information technology

Challenge: Manual Grade Submission Process

Providence required automation for submitting student grades and test scores to Alberta's PASI system, as manual submission processes were time-consuming, error-prone, and required constant adaptation to quarterly API changes from PASI.

About the Client

Calgary-based organization specializing in child development programs and custom software solutions for educational institutions

Project Goals: Automated Integration with PASI

Develop a web-based application for automated course record submission
Ensure system adaptability to PASI API updates
Streamline grade submission workflow for educational staff
Maintain compliance with Alberta education regulations

Core System Requirements

Course creation and management interface
Automated grade submission workflow
Dynamic API adapter for PASI integration
User authentication and role-based access control
Submission tracking and reporting dashboard

Technology Stack

JavaScript/TypeScript

React.js for frontend

Node.js with Express for backend

AWS cloud infrastructure

RESTful API architecture

External System Integrations

Alberta PASI API (quarterly updated)
User authentication system
Notification service for submission status

Non-Functional Requirements

API version adaptability with minimal downtime
99.9% system availability during academic terms
Data encryption for student records
Scalable architecture for concurrent submissions

Expected Business Impact: Enhanced Efficiency and Compliance

Implementation of automated submission system will reduce administrative workload by 70%, ensure real-time compliance with PASI requirements, minimize data entry errors, and provide scalable infrastructure to support provincial education growth while maintaining adaptability to regulatory changes.