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Custom Document Management System Development for Oil & Gas Company

wezom

Energy & natural resources

Challenges with Existing Document Management Solutions

Energetic Company faced difficulties using existing document management systems (Bitrix24, 1C) due to complexity, lack of user-friendliness, and insufficient automation capabilities. These systems hindered efficient document processing, data synchronization, and overall business process speed. The company requires a system that is intuitive, reduces manual effort, and automates workflows to enhance productivity.

About the Client

A leading oil & gas company seeking to streamline document management and improve operational efficiency.

Project Goals & Objectives

Develop a user-friendly document management system.
Reduce manual work associated with document processing.
Synchronize data across all relevant sources.
Automate key business processes related to document workflows.
Improve settlement terms.
Reduce time spent on document flow management.

Functional Requirements

Task module with advanced access rights
Task list and task card functionality
Verification module for internal and external stakeholders
Contract verification (gas & electricity)
Document archive management
System-wide awareness & notifications
Module for managing external, internal, and outgoing correspondence
Automated document workflows

Preferred Technologies

Modular architecture

Custom development

Scalable database

User-friendly interface

Required Integrations

Potential integration with existing ERP system (if applicable)
Integration with external systems for verification and correspondence

Non-Functional Requirements

High availability
Scalability to accommodate growing data volumes
Robust security measures
Performance optimization for fast document retrieval
User-friendly interface for ease of adoption

Expected Business Impact

The implementation of this custom document management system is expected to significantly reduce settlement terms (over 55.7%) and decrease the time spent on document flow management (47%), leading to improved operational efficiency, cost savings, and enhanced productivity for Energetic Company.