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Construction Project Information & Document Management System Enhancement

effectivesoft.com

Construction

Printing services

Real estate

Challenges with Fragmented Information and Version Control

Arkitektkopia AB faces challenges in ensuring all stakeholders in construction projects have access to accurate, up-to-date documentation. The lack of a centralized, controlled system leads to inefficiencies, version control issues with drawings and documents, and difficulties tracking document usage and distribution. Current processes are time-consuming, prone to errors, and lack real-time collaboration features.

About the Client

A Swedish printing and publishing company offering collaboration platforms for the construction and real estate industries.

Project Goals

Develop a scalable and user-friendly digital information system for construction projects.
Improve document accuracy and version control.
Enhance collaboration among project stakeholders.
Streamline printing and document delivery processes.
Enable efficient archiving and retrieval of project documents.
Reduce reliance on paper-based documentation.

System Functionality

Centralized document repository with version history.
Role-based access control for different project stakeholders.
Barcode tracking for printed documents and drawings.
Mobile application for on-site access to project information.
Online viewing of drawings in various formats (including 3D).
Automated notifications for document updates.
Printing and delivery order management.
Archiving and restoration of project documents.
Integration with existing print ordering system.

Technology Stack

.NET

Java

JavaScript

Android

SQL Server

Integration Points

Existing print ordering system
Potentially other project management tools

Non-Functional Requirements

Scalability to support a growing number of projects and users.
High availability and reliability.
Robust security measures to protect sensitive project data.
User-friendly interface for all user roles.
Performance to handle large files and concurrent users.
Localized support for multiple languages.

Expected Business Value

Successful implementation of this system will significantly improve operational efficiency, reduce errors, enhance collaboration, and enable Arkitektkopia AB to offer more comprehensive services to its clients. It will also support their goal of becoming a paperless organization and strengthen their competitive position in the construction and real estate industries.