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Centralized Digital Document Management Platform for Government Infrastructure
  1. case
  2. Centralized Digital Document Management Platform for Government Infrastructure

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Centralized Digital Document Management Platform for Government Infrastructure

tridhyatech.com
Government
Information technology
Utilities

Challenges in Manual Document Management

The organization faces significant inefficiencies due to inconsistent data quality, manual project folder creation processes, and fragmented document storage systems. Existing workflows suffer from data silos, version control issues, and limited scalability, resulting in operational delays and increased risk of information loss.

About the Client

Public sector organization managing national infrastructure projects requiring efficient document management and workflow automation

Digital Transformation Goals

  • Implement automated document management workflows
  • Establish centralized repository for infrastructure project records
  • Improve data quality through automated validation mechanisms
  • Enable seamless integration with existing ECM systems
  • Create customizable folder structures for diverse project requirements

Core System Capabilities

  • Custom project creation form with metadata validation
  • Automated folder/subfolder generation based on project parameters
  • Metadata inheritance between related documents
  • Integrated OCR and barcode recognition for document digitization
  • Role-based access control for project folders
  • Advanced search functionality using document metadata
  • Business rules engine for document routing
  • Master list management for standardized metadata values

Technology Stack

Alfresco ECM
Chronoscan
Custom Web Application Framework

System Integrations

  • Alfresco Content Services
  • Chronoscan Document Scanning Platform
  • Existing Project Management Systems

Operational Requirements

  • Horizontal scalability for handling large document volumes
  • High-availability architecture with data redundancy
  • Enterprise-grade security and compliance controls
  • Performance optimization for document search operations
  • Customizable metadata schema management

Expected Business Outcomes

The implementation will reduce manual data entry by 70%, improve document retrieval times by 85%, and enable seamless collaboration across departments. By centralizing document management and automating workflow processes, the organization will achieve significant operational efficiency gains while ensuring data integrity and regulatory compliance.

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