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Workspace Booking System for Dynamic Office Environments
  1. case
  2. Workspace Booking System for Dynamic Office Environments

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Workspace Booking System for Dynamic Office Environments

intexsoft.com
Information technology
Business services
Software Development

Challenges in Managing Office Space Allocation

Rapid organizational growth led to inefficient manual booking processes, lack of visibility into space utilization, and increased administrative overhead for scheduling meetings and managing equipment requests across multiple offices.

About the Client

A rapidly growing IT company with expanding office infrastructure requiring efficient workspace management solutions

Key Project Goals

  • Develop centralized digital platform for real-time workspace booking
  • Implement role-based access control for different user types
  • Integrate automated equipment request workflows
  • Provide visual mapping and capacity planning tools
  • Support scalability for future office expansions

Core System Functionalities

  • PWA-based cross-platform accessibility
  • Interactive office mapping with search filters
  • Time-slot based booking system with equipment requests
  • Three-tier access control (Superadmin/Admin/Employee)
  • Avatar-based employee location visualization
  • Real-time availability status indicators
  • Integrated support ticket submission
  • Future map constructor for admin-driven updates

Technology Stack

Progressive Web App (PWA)
React.js for frontend
Node.js for backend
MongoDB database
RESTful APIs
Jira Service Desk integration

System Integrations

  • Jira Service Desk for equipment requests
  • Email notification system
  • Office directory synchronization

Non-Functional Requirements

  • Support 500+ concurrent users
  • Cross-browser compatibility
  • Role-based data encryption
  • 200ms response time for booking operations
  • Modular architecture for easy updates

Expected Business Impact

Streamlined workspace allocation processes, 40% reduction in administrative scheduling tasks, improved space utilization visibility, enhanced employee productivity through faster resource access, and scalable infrastructure supporting 20% annual growth.

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