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Tender Automation System Development

intexsoft.com

Business services

Legal

Challenge

Procurement professionals face challenges in efficiently searching, organizing, and managing tenders. Manual processes are time-consuming, prone to errors, and hinder effective resource allocation. The client requires a system to automate these processes, improving search efficiency and overall productivity.

About the Client

Procurement Solutions Inc. is a consulting firm specializing in helping organizations streamline their procurement processes. They are seeking to offer a comprehensive tender management solution to their clients.

Project Objectives

Automate the tender search, organization, and management process.
Improve search efficiency for relevant tenders.
Enable both participant and organizer roles within the tender process.
Provide reporting on tender activity and manager efficiency.
Ensure data security and compliance with relevant regulations.

Functional Requirements

Automated tender search based on user-defined parameters.
Tender condition analysis and keyword extraction.
Automated email alerts for new tenders.
User rating system based on tender participation and success.
Reporting on manager efficiency, tender activity, and won tender amounts.
Regulation development and control for both external and internal tender processes.
Secure data handling with HTTPS and encryption.

Preferred Technologies

Web application

HTTPS protocols

Encryption

Integrations Required

External tender platforms (e.g., government procurement websites)

Key Non-Functional Requirements

Scalability to handle a large volume of tenders and users.
High performance and fast search response times.
Robust security measures to protect sensitive data.

Estimated Impact

Implementing this tender automation system is expected to significantly increase efficiency for procurement professionals. The anticipated 60% increase in search efficiency, combined with streamlined workflows and improved reporting, will lead to reduced costs, faster turnaround times, and better decision-making. It will also enhance compliance and reduce the risk of errors.