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SharePoint-Based Purchasing Process Automation Portal

alliancetek.com

Business services

Information technology

Financial services

Challenges with Legacy Purchasing Process

The client faced extreme complexity in their purchasing workflow due to manual routing, fragmented data across multiple systems, lack of role-based access controls, and poor integration between vendor databases, purchase orders, and financial accounting systems. This led to inefficiencies, delayed approvals, and increased operational risks.

About the Client

A mid-sized enterprise seeking to streamline procurement processes through digital transformation

Digital Transformation Goals

Develop a SharePoint-hosted purchasing portal with automated approval workflows
Centralize all purchasing data within a single platform
Implement role-based access controls for secure transactions
Integrate vendor databases, purchase orders, and bill-of-material systems
Improve productivity through streamlined procurement processes

Core System Capabilities

Role-based purchase request routing and approvals
Integrated vendor database and bill-of-material tracking
Dynamic account code availability
Purchase order lifecycle management
Audit trail and version control

Technology Stack

Microsoft SharePoint

.NET Framework

SQL Server

System Interoperability Requirements

Legacy vendor management systems
Financial accounting platforms
Employee directory services
Document management repositories

Operational Constraints

High-availability architecture with 99.9% uptime SLA
Role-based security compliant with ISO 27001 standards
Scalable infrastructure for 5000+ concurrent users
Response time under 2 seconds for 95% of transactions

Business Value Projections

Expected outcomes include 40% reduction in procurement cycle time, 60% decrease in manual data entry errors, 30% improvement in compliance adherence through automated controls, and 25% increase in cross-departmental collaboration efficiency through centralized data access.