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Secure Cross-Platform Mobile Document Management System for Government Entities
  1. case
  2. Secure Cross-Platform Mobile Document Management System for Government Entities

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Secure Cross-Platform Mobile Document Management System for Government Entities

sigma.software
Information technology
Government
Security

Challenges in Secure Mobile Document Access for Government Officials

Government officials require secure, on-the-go access to restricted documents (summons, protocols, agendas) while maintaining compliance with data protection regulations. Existing processes involving printed documents created security vulnerabilities and workflow inefficiencies in meeting preparation and documentation management.

About the Client

Scandinavia’s leading enterprise content management systems vendor seeking to expand mobile capabilities for secure document handling

Key Goals for Mobile Application Development

  • Deliver cross-platform mobile application (iOS/Android) for secure document management
  • Implement robust security measures to prevent unauthorized access
  • Enhance user experience while maintaining compliance with WCAG and GDPR
  • Integrate with existing enterprise content management systems (Platina/W3D3)
  • Enable seamless collaboration through document sharing and annotation tools

Core System Capabilities and Features

  • Two-factor authentication (Device ID + Login/Password)
  • Document annotation tools (highlights, comments, sharing)
  • Full-text search functionality
  • Real-time notifications (in-app/email)
  • Mobile Device Management integration (InTunes/Airwatch/Mobile Iron)
  • Public information access for citizens

Technology Stack Requirements

Cross-platform mobile development framework (React Native/Xamarin)
Azure DevOps for project management
GDPR-compliant data encryption
WCAG 2.1 accessibility standards implementation

System Integration Needs

  • Formpipe ECM systems (Platina/W3D3)
  • Mobile Device Management platforms
  • Enterprise user directories (LDAP/Active Directory)
  • Email notification services

Critical Non-Functional Requirements

  • Support for large document volumes and concurrent users
  • High availability with 99.9% uptime SLA
  • End-to-end encryption for data in transit/storage
  • Scalable cloud infrastructure
  • Compliance with ISO 27001 security standards

Expected Business Outcomes

The solution will eliminate security risks associated with printed documents while improving workflow efficiency for government officials. By enabling secure mobile access to critical meeting materials, the application will strengthen Formpipe's ECM ecosystem, increase customer retention, and position the company as a leader in secure government digital transformation solutions.

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