Modernizing Learning and Student Management Systems through Microservices Architecture

The client currently relies on outdated monolithic learning management and desktop-based student management systems. These legacy solutions cause low system performance, long loading times (exceeding 5 minutes), and require redundant authentications and data synchronization processes that can take several hours. This leads to inefficient operations, reduced employee productivity, and an unsatisfactory experience for students and staff alike.

A large educational institution or training provider with extensive course offerings, requiring an integrated and high-performance learning management and student administration platform.

• Redesign and develop a unified, high-performance learning management system using microservices architecture to enable scalability and flexibility.
• Create a responsive web-based student management application with optimized load times (~1 second) and improved overall performance (targeting a 30% efficiency increase).
• Implement single sign-on (SSO) and modern authentication mechanisms to streamline user access and security.
• Reduce system response times from over 5 minutes to under 1 second, significantly enhancing user experience and operational speed.
• Ensure seamless data migration from legacy systems covering a wide volume of entities (e.g., over 120,000 records).
• Enable better course offer management based on comprehensive student data analysis.
• Increase overall system reliability, security, and ease of maintenance to support the evolving needs of the institution.

• Microservices architecture design driven by domain logic including modules such as users, students, offers, and units.
• Secure authentication using OpenID Connect and OAuth 2.0 protocols.
• Custom role-based authorization for different user permissions.
• Integration of email communication services within the platform.
• Synchronous communication between microservices via an event bus for real-time data exchange and transaction management.
• Data migration engine capable of transferring large volumes of data (up to 1.5 million entities).
• Development of a responsive web application with single sign-on support, enabling rapid data entry and updates involving student profiles, educational history, and important dates.
• Use of search optimized engine (e.g., Elasticsearch) for quick data retrieval.
• Deployment using containerization (e.g., Docker) and cloud hosting solutions for scalability and reliability.

• Mailing system for automated communication
• Legacy data sources and migration tools
• Authentication providers for SSO
• Database systems such as MySQL for data storage

• System response time optimized to under 1 second for typical operations
• High availability and scalability to support increasing user base
• Data security and privacy compliance, including secure authentication mechanisms
• Seamless data migration supporting large datasets (up to 1.5 million entities)
• Reliability with minimal downtime
• Maintainability facilitated through modular microservices structure

Implementing the new microservices-based learning management and student management systems is projected to significantly enhance operational efficiency, with system response times reduced from over 5 minutes to less than 1 second. These improvements will lead to increased staff productivity, better user experience for students, and more flexible, scalable platform capabilities that support future growth and a higher quality of educational delivery.