Modernized Academic Lecture Planning and Management System

The institution's existing lecture planning system, in place since 2015, has become outdated and insufficient to meet current operational needs, including accessibility compliance, complex scheduling requirements, communication demands, and conflict management. The absence of integration with modern notification and reporting tools hinders effective management of lecturers, students, and facilities.

A large higher education institution seeking to upgrade its lecture scheduling, resource management, and communication systems to improve accessibility, efficiency, and user engagement.

• Develop an updated, scalable lecture planning platform that ensures compliance with accessibility regulations.
• Implement a comprehensive scheduling system managing lecturers' duty hours, room occupancy, and conflict detection to optimize resource utilization.
• Enable offline access for students via a Progressive Web App (PWA) to facilitate uninterrupted access to schedules and notifications.
• Introduce real-time notifications and communication channels for students and lecturers to enhance engagement.
• Design robust reporting features to support resource management, payroll calculations, and conflict resolution.
• Thoroughly test the system to ensure reliability, usability, and accurate conflict detection.

• Search engine functionality allowing searching by lecturers, activities, and halls.
• Class scheduling module considering lecturers' availability and room capacities, with conflict detection (e.g., overbooking, overcapacity).
• Progressive Web App (PWA) implementation enabling offline access for students.
• Notification system for delivering alerts to students and lecturers about schedule conflicts, updates, or announcements.
• Tools for calculating lecturers' salaries based on duty hours and scheduled activities.
• Reporting dashboard providing insights per lecturer, hall, student group, and activity.

• Payroll systems for salary calculations
• Notification services for real-time alerts
• Attendance and room booking systems if available

• System must support accessibility standards compliant with governmental regulations.
• Ensure high performance and responsiveness, with minimal latency in search and notification delivery.
• Scalability to support increasing data volume, users, and concurrent sessions.
• Robust security measures to protect user data and access control.
• Reliability with extensive testing to prevent conflicts and erroneous notifications.

By implementing the new lecture planning system, the institution aims to enhance scheduling efficiency, improve accessibility for all users, reduce scheduling conflicts, and facilitate better communication. The project is expected to significantly increase operational productivity, provide reliable real-time notifications, and support complex scheduling needs, thereby improving overall user satisfaction and compliance with regulations.