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Modernization and UX Enhancement of a Legacy Educational Platform
  1. case
  2. Modernization and UX Enhancement of a Legacy Educational Platform

Modernization and UX Enhancement of a Legacy Educational Platform

netguru.com
Education
Business services

Identified Challenges in Legacy Educational Platform Modernization

The client, an established educational technology provider, faces urgent UI/UX deficiencies leading to lost contracts and decreased competitiveness, particularly against platforms with more modern interfaces. Additionally, the existing reporting system lacks flexibility and customization to meet diverse regional regulations, impairing user satisfaction. Their outdated Microsoft-based tech stack results in high maintenance costs, low profit margins per user, and significant effort diverted from core product development. These issues impede the client's ability to offer scalable, accessible, and cost-effective solutions aligning with current technological standards and user expectations.

About the Client

A mid-sized educational technology provider managing multiple SaaS platforms aimed at K-12 and higher education institutions, seeking to modernize their core platform for improved user engagement and operational efficiency.

Strategic Goals for Platform Modernization and Enhancement

  • Develop a modern, intuitive UI/UX redesign to enhance user engagement and support rapid deployment of MVP features within a 6-month timeline.
  • Implement flexible, customizable reporting features to accommodate diverse regional and district regulatory requirements, reducing ad hoc development efforts.
  • Migrate the existing legacy technology stack from Microsoft-based ASP.NET and MSSQL to an open-source, scalable tech stack including Node.js and Vue.js to lower maintenance costs and improve scalability.
  • Ensure the new platform adheres to WCAG 2.1 level AA accessibility standards and security best practices (OWASP).
  • Create a responsive, multi-tenant web application compatible with both desktop and mobile devices.
  • Facilitate integration with the client’s enterprise BI platform for centralized reporting and data analysis.
  • Enable a streamlined user onboarding and training process for the new system to maximize adoption and effective utilization.

Core Functional Specifications for the Educational Platform

  • Modern UI/UX with intuitive navigation, style guides, and assets for future growth
  • Role management with minimized complexity, maintaining essential security and privacy standards
  • Flexible reporting engine with customization options compliant with regional regulatory rules
  • Responsive design supporting web and mobile devices
  • Multi-tenant architecture enabling multiple institutions with isolated data views
  • Secure authentication and authorization following OWASP security guidelines
  • Migration from legacy Microsoft infrastructure to open-source technology stack
  • Seamless integration with an enterprise BI platform for centralized reporting
  • User training and documentation to ensure effective system adoption

Preferred Technologies and Architecture Standards for Platform Modernization

Node.js for backend development
Vue.js for front-end development
Responsive web design principles for multi-device compatibility
Open-source stack to reduce licensing costs and improve scalability
Modern security frameworks aligned with OWASP guidelines

Systems Integration Needs for New Platform

  • Enterprise Business Intelligence (BI) platform for centralized reporting
  • Institutional identity providers for authentication
  • Existing data sources and third-party reporting tools as needed

Key Non-Functional Requirements for Platform Performance and Security

  • Full WCAG 2.1 level AA accessibility compliance
  • High performance and scalability to support increasing user base
  • Data privacy and security following OWASP standards
  • System availability of 99.9% uptime
  • Rapid deployment cycles with iterative improvements

Projected Business Benefits from Platform Modernization

The project aims to deliver a fully functional, modern MVP within 6 months, strengthening the client's market position by reducing operational costs, improving user satisfaction through enhanced UI/UX and customizable reporting, and enabling swift expansion to meet future demands. Success metrics include quicker contract wins due to improved interface, reduced maintenance costs through migration to open-source technologies, and increased user engagement and compliance with accessibility standards.

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