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MeetingMax Platform Modernization and Enhancement Project

artkai.io

Information technology

Financial services

Legal

Business services

Performance and User Experience Issues

The existing MeetingMax platform is experiencing performance degradation and usability challenges due to increased user base and outdated design. Key issues include slow performance during peak usage, a visually outdated and difficult-to-navigate interface, and limited integration capabilities with commonly used enterprise tools. This negatively impacts user engagement, productivity, and overall customer satisfaction.

About the Client

A US-based provider of SaaS solutions for enterprise board management, specializing in streamlining board meeting processes.

Project Objectives

Redesign and modernize the MeetingMax platform UI/UX for improved user engagement and intuitiveness.
Enhance platform scalability to handle increasing user loads and ensure consistent performance.
Implement robust API integrations with Microsoft Teams, Slack, Google Drive, and other enterprise tools.
Improve the overall efficiency and effectiveness of board meeting processes.
Enhance platform security and data privacy.

Functional Requirements

Customizable dashboards for different user roles (board members, administrators).
Drag-and-drop functionality for agenda and document management.
Real-time minutes taking and action assignment with automated notifications.
Secure voting and decision-making tools with asynchronous voting capabilities.
Centralized document management system with access control and search functionality.
Integrated document management for governance information and policies.
Meeting scheduling and overview functionalities with drill-down capabilities.
API integrations with Microsoft Teams, Slack, and Google Drive.

Preferred Technologies

React.js

Node.js

PostgresQL

Redis

AWS

Kubernetes

Bitbucket

Integrations Required

Microsoft Teams API
Slack API
Google Drive API

Key Non-Functional Requirements

Scalability: The platform must be able to scale horizontally to handle increasing user loads without performance degradation.
Performance: The platform must provide fast response times and a smooth user experience, even during peak usage.
Security: The platform must ensure the confidentiality, integrity, and availability of sensitive board meeting data.
Reliability: The platform must be highly reliable and available to ensure uninterrupted board meeting operations.

Estimated Business Impact

This project is expected to significantly improve MeetingMax's competitive position by providing a modern, scalable, and user-friendly platform. Improved user experience will lead to increased user engagement and adoption. Enhanced scalability will allow the platform to support a growing customer base. Robust integrations will streamline workflows and improve efficiency. Ultimately, this will result in increased customer satisfaction, reduced support costs, and higher revenue.