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Implementation of Advanced Project Management and Portfolio Optimization System for Engineering Services Firm

sigma.software

Construction

Business services

Information technology

Challenges in Scaling Project Management Processes

Rapid client and project growth led to inefficient project delivery, poor cost forecasting accuracy (5x below target), lack of control over delivery processes, and inadequate change management practices resulting in potential financial losses and operational inefficiencies.

About the Client

Fast-growing BIM-based engineering service startup focused on transforming civil engineering practices in Ukraine

Objectives for Process Optimization

Improve project cost forecasting precision by 500%
Establish robust project delivery control mechanisms
Implement efficient change management workflows
Achieve 30% operational efficiency improvement
Maintain all projects at healthy profitability levels

Core System Functionalities

Three-point project estimation tool (PERT methodology)
Earned Value Management (EVM) tracking system
Change management workflow automation
Risk evaluation and budget reserve management module
Jira Software integration for progress tracking
Real-time project performance dashboard

Technology Stack Preferences

Atlassian Jira Software

Cloud-based project management platforms

Data visualization tools

System Integration Needs

Existing financial systems
Resource management tools
Quality assurance documentation platforms

Performance Requirements

Scalable architecture for growing project portfolio
Real-time data processing capabilities
Role-based access control security
High-availability deployment configuration

Expected Business Impact

Implementation will enable precise project forecasting, 30% operational efficiency gains, complete portfolio profitability control, proactive risk management, and standardized quality assurance processes. The solution will prevent financial losses through early deviation detection and improve overall project delivery transparency.