Enterprise Project Management Portal for Multi-Project Coordination and Communication

The client currently operates with an outdated project management system that does not support the management of several hundred concurrent projects, leading to inefficiencies, lack of transparency, and communication gaps between internal teams and external stakeholders. This hampers timely decision-making, increases operational costs, and risks project delivery deadlines.

A mid-sized construction company managing numerous building, renovation, and fit-out projects across multiple sectors, seeking improved project oversight, communication, and process efficiency.

• Implement a centralized portal to enhance visibility and transparency across all active projects.
• Streamline and automate key processes such as absence reporting, NCR handling, and employee training management.
• Facilitate internal and external communication through social-style newsfeed features and notifications.
• Reduce project management time and costs by improving efficiency and collaboration.
• Create a modular, transferable platform based on widely adopted cloud technologies to ensure scalability and future-proofing.

• Automated absence logging with holiday request submissions, approvals, and calendar synchronization.
• Issue and Non-Conformance Report (NCR) management with creation, editing, email notifications, and status tracking.
• Employee training matrix tracking with certification expiry alerts to support ongoing professional development.
• Integrated newsfeed for project updates, discussions, and social interactions, including like functionality and engagement tracking.
• Custom internal departmental websites for Finance, HR, IT, and Sales functions to improve cross-team collaboration.

• Calendar and email systems for notifications and scheduling.
• HR systems for employee data and training management.
• Email notification services for approval workflows and alerts.
• Existing internal databases or document repositories as needed.

• Scalability to accommodate several hundred concurrent projects and users.
• High availability and performance with minimal downtime.
• Data security and access controls aligned with enterprise standards.
• User-friendly interface with easy onboarding and training materials.

The implementation of the proposed project management portal is expected to significantly improve operational efficiency by reducing project administration time and costs. It aims to enhance project transparency, leading to better decision-making, and improve collaboration across teams and stakeholders. The platform is predicted to enable the client to handle hundreds of projects more effectively, resulting in increased productivity and potentially higher client satisfaction.