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Enterprise File Transfer Solution for Government Agencies

alliancetek.com

Government

Challenges with Remote SharePoint File Transfer

The client faces challenges in securely and efficiently transferring large files between multiple, geographically dispersed SharePoint applications. Existing methods are cost-ineffective, lack a user-friendly interface, and result in communication delays due to inadequate notifications. There's a need for a centralized system to manage file exchange and improve overall productivity across government agencies.

About the Client

A large government agency requiring secure and efficient file transfer capabilities between multiple SharePoint environments across various locations and departments.

Project Goals

Develop a secure and efficient file transfer solution between multiple SharePoint environments.
Provide a user-friendly interface to streamline file transfer processes.
Implement automated alerts and notifications for successful transfers and potential issues.
Create a centralized platform for managing file exchanges across government agencies.
Reduce file transfer costs and improve overall efficiency.

System Functionality

Secure file transfer between remote SharePoint applications.
User-friendly interface for easy file selection and transfer initiation.
Automated email and/or SMS notifications for transfer status (success, failure, progress).
File transfer logging and auditing.
Centralized file exchange management dashboard.
Support for various file types and sizes.
Role-based access control for secure file access.

Technology Preferences

SharePoint Online/Server

Web Services (REST APIs)

Secure protocols (HTTPS)

Database (e.g., SQL Server)

Cloud-based infrastructure (e.g., Azure, AWS)

Integration Requirements

Existing SharePoint infrastructure
Email/SMS notification services
Potential integration with existing document management systems

Non-Functional Requirements

Scalability to handle increasing file transfer volumes.
High performance and fast transfer speeds.
Robust security measures to protect sensitive data.
Reliability and availability.
Compliance with government security standards (e.g., FedRAMP).

Expected Business Impact

This solution will significantly reduce file transfer costs, improve employee productivity, enhance communication through automated alerts, and provide a secure and centralized platform for managing sensitive government data. It will streamline workflows and improve overall efficiency across government agencies, contributing to better information sharing and decision-making.