Enterprise Content Management System Migration with Data Optimization and Permissions Preservation

The client manages vast and outdated data repositories comprising millions of files totaling several terabytes, resulting in inefficiencies, high storage costs, and operational risks. Their existing ECM infrastructure lacks modern functionalities, and preserving data integrity, access rights, and metadata during migration poses significant challenges, all while minimizing business disruption.

A large-scale telecommunications provider operating with extensive user-generated data and legacy systems seeking to modernize content management and reduce operational costs.

• Migrate approximately 1.5 TB of structured and unstructured data across over 3 million files to a new ECM platform with minimal business downtime.
• Automate data cleanup to eliminate obsolete, duplicate, and inactive content, aiming to reduce total file count by at least 50% and storage volume by 33%.
• Ensure comprehensive preservation of metadata and user permissions throughout the migration process to maintain data integrity and security.
• Leverage high-speed migration tools to facilitate efficient transfer and support delta migration to incorporate data generated during migration.
• Train staff effectively on the new system to ensure seamless adoption and ongoing support post-migration.
• Achieve long-term benefits including reduced storage costs, enhanced data management capabilities, improved system efficiency, and strengthened data security and compliance.

• Automated data scanning and categorization to identify business-relevant files versus obsolete or damaged files.
• Automated cleanup mechanism to archive or delete non-essential data, reducing total content volume.
• High-speed, API-based data transfer interface supporting bulk and delta migration phases.
• Metadata and user permission mapping to retain access controls and contextual information post-migration.
• Error detection and correction for damaged files, ensuring data quality and readiness for transfer.
• User interfaces for migration monitoring, validation, and post-migration support.

• Existing legacy file systems for initial data extraction
• New ECM platform for data ingestion
• Identity and access management systems for permission mapping
• Automated data validation and reporting tools

• Support migration of over 3 million files totaling at least 1.5 TB of data with minimal downtime
• Ensure 100% preservation of metadata and permissions
• Achieve at least 2x data transfer throughput of standard transfer methods
• Automate cleanup to reduce total migrated files by at least 50% and storage volume by 33%
• Implement comprehensive error handling and validation to ensure data integrity
• Provide scalable architecture to accommodate future data growth

Successful implementation of the migration and data cleanup will result in a 33% reduction in storage costs, enhanced data accessibility, and improved operational efficiency. The system will support scalable content management, strengthen data security and compliance, and enable faster retrieval times, contributing to streamlined business operations and cost savings.