Enhanced Organizational Governance Platform for Distributed Teams

The client faces difficulties in managing complex organizational structures remotely, including inefficient onboarding, fragmented communication channels for governance processes, and limited automation of policy enforcement. Existing tools lack seamless integration and scalable architecture needed for rapid organizational growth and compliance management.

A mid-sized remote-first organization specializing in enterprise collaboration and governance tools, seeking to improve process automation, team productivity, and integration capabilities.

• Optimize system performance and infrastructure for high scalability and reliability.
• Implement advanced authentication mechanisms, including Single Sign-On (SSO) with protocols like SAML, to streamline user access and onboarding.
• Redesign user interface to improve usability for managing roles, responsibilities, and organizational structures.
• Develop a unified inbox feature enabling users to consolidate and process organizational tensions and process items efficiently.
• Modernize core functionalities by rewriting legacy components with contemporary frameworks such as React and GraphQL for improved maintainability and developer experience.
• Integrate with external enterprise systems like Active Directory, OneLogin, or Okta for streamlined access management and data synchronization.
• Implement flexible filtering, search, and inline action capabilities for modules including projects, tasks, and governance items.

• A comprehensive organizational structure management module with visual workflows.
• Role and responsibility management adhering to organizational policies.
• A unified 'Inbox' for capturing and processing tensions, actions, projects, and agenda items.
• Proposal Builder enabling employees to create, discuss, and resolve tensions and process suggestions.
• Advanced search and filtering on all modules with inline editing and actions.
• Authentication system with support for SAML SSO and other enterprise login protocols.
• Backend GraphQL API to optimize data fetching, resolve N+1 queries, and support client-side frameworks.
• Migration of legacy features to React components with GraphQL integration for enhanced performance and code maintainability.
• An internal testing infrastructure with automated CI/CD pipelines to facilitate rapid development and deployment.

• Enterprise authentication systems such as Active Directory, OneLogin, or Okta using SAML protocols.
• Third-party libraries and tools for process automation and analytics.
• Internal databases for customer-specific data and integrations with enterprise software tools.

• High scalability to support increasing user base and organizational complexity.
• System performance ensuring fast loading times and minimal latency, targeting sub-second response times where applicable.
• Robust security measures including encrypted data transmission and secure authentication protocols.
• High availability with minimal downtime through redundant architecture.
• Maintainability through modular code design, automated tests, and comprehensive documentation.

The new governance platform is expected to enhance organizational efficiency by streamlining processes, reducing onboarding time, and improving user engagement. By integrating with enterprise authentication systems, the platform simplifies access management for large organizations. Anticipated improvements include reduced turnaround time for process approvals, increased compliance, and scalable future growth, leading to better support for organizational changes and decision-making at scale.